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This privacy notice sets out how we use and look after the personal information we collect from you.  We are the data controller responsible for the processing of any personal data you give us.  We take reasonable care to keep your information secure and to prevent any unauthorised access to, or use of, it.

What information do we collect?                         
Personal data means any information about an individual from which the individual can be identified.
You provide information when you instruct us to represent you.
The information you give us may include your name, date of birth, address, email address, phone number, gender and marital status.  You may also provide relevant health information, which is classed as special category personal data.

Processing is necessary for the performance of our contract with you to provide legal advice and representation.  Processing of the special data is necessary to establish appropriate legal advice and representation. 

Why we need your personal data?
We will only use personal data for the purpose for which it has been specifically provided. 

The reason we need your personal data is to enable us to provide legal advice and representation.  Our lawful basis for processing your personal data is that we have a contractual obligation to you to provide you with the legal advice and representation you have requested. 

Who do we share your personal data with?
We may need to share your personal data with the Legal Aid Agency, the Courts and Tribunal Service, and any independent experts instructed to act on your behalf.  

We never pass personal details onto any other third party organisations without asking your permission. 

Protection of personal data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way.

How long do we hold your personal data?
We are required under UK Tax Law to keep your personal data for a minimum of six years after which it will be destroyed.

Your rights regarding your personal data
You have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Donovan Newton Solicitors holds about you;
  • The right to request that Donovan Newton Solicitors correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Donovan Newton Solicitors to retain such data;
  • The right to withdraw your consent to the processing at any time – this can only be done if consent is relied upon as a processing condition;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioner’s Office. 

As the data subject you are not obliged to share your personal data with Donovan Newton Solicitors.  However, if you choose not to share your personal data with us we may not be able to act on your behalf. 

We may update this Privacy Notice from time to time, and will inform you as to any changes in how we handle your personal data. 


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